Assistant Project Manager

Assistant Project Manager

Birmingham

Commerical Office Fit-Out Sector

£30,000 - £45,000

The company are an incredibly successfully main contractor in the commercial office fit-out sector, delivering beautiful workspaces across the country. They combine creative design with practical expertise to create functional, inspiring spaces, supported by a strong commitment to quality, teamwork, and professional excellence. Their collaborative approach and high standards drive everything they do, from concept to project completion.

Key Responsibilities

Managing day-to-day project administration and maintaining accurate project documentation
Supporting Project Managers with scheduling, reporting, and general coordination
Communicating with subcontractors and suppliers to keep works running to programme
Assisting with and improving buying and procurement processes
Raising purchase orders and helping track orders, deliveries, and costs
Attending site visits with Project Managers
Taking site notes, snagging lists, and tracking actions to completion
Helping ensure projects are delivered on time, within budget, and to the expected quality standards

Areas of Focus

Procurement & Buying

Source, negotiate, and purchase materials, fixtures, fittings, and subcontractor services.
Obtain and evaluate quotations to ensure best value on price, quality, and delivery.
Raise purchase orders and maintain procurement schedules.
Expand the current supply chain and forge new relationships with alternative subcontractors.
Build and maintain strong relationships with existing suppliers and subcontractors.
Monitor supplier performance and address issues such as delays, quality concerns, or pricing discrepancies.
Ensure materials comply with project specifications and company standards.

Project Support & Coordination

Assist Project Managers with day-to-day project coordination activities.
Support preparation of project plans, schedules, and resource requirements.
Track project costs and budgets; highlight variances and potential risks.
Coordinate delivery schedules with site teams to meet programme timelines.
Prepare and maintain project documentation, including reports, records, and correspondence.

Administration & Documentation

Maintain accurate procurement records and supplier databases.
Support preparation of tender packs and documentation when required.
Assist with compiling O&M manuals, handover packs, and project completion documents.
Manage internal filing systems and ensure documentation is compliant and up to date.

Compliance & Quality

Ensure procurement activities follow company policies and procedures.
Support adherence to health & safety, quality, and environmental standards.
Assist with ensuring materials meet required compliance regulations.
Ensure all current accreditations are kept up to date and apply for any new accreditations that are required