Project Assistant

Rubicon Consulting is currently recruiting for a Project Assistant on a 12 months Contract, located in Hampshire.

The role

An energy business delivering projects across the Andover area is looking for a Project Assistant to work directly to one of its Project Managers. This is the project administration that keeps delivery moving — document control, site records, subcontractor paperwork, reporting and progress tracking. You’ll be the person who knows what’s due, what’s outstanding and who owes what, and who keeps the Project Manager ahead of it rather than chasing it. The role splits between the Andover office, home and sites local to Andover, so a driving licence and your own vehicle are essential.

What you’ll be doing

-Maintaining project documentation — drawing registers, revision control, transmittals and filing

-Producing and issuing project reports, trackers and progress updates

-Managing subcontractor paperwork: timesheets, day works, RFIs and records

-Supporting the Project Manager with meeting coordination, minutes and actions

-Raising and tracking purchase orders, deliveries and invoices

-Keeping site records, inductions and compliance documentation current

-Acting as the first point of contact for the project team on administrative queries

-Visiting local sites to collect, verify and issue documentation

What you’ll need

-Project administration, project support or coordination experience on live construction, utilities or energy projects

-Document control experience — you’ve owned revisions and transmittals, not just uploaded files

-Strong Excel, and the confidence to chase engineers and subcontractors for information

-Organised under pressure, with the judgement to prioritise without being told

-Full UK driving licence and own vehicle

-Commutable to Andover

Useful but not essential

-Electronic document management systems — Asite, Viewpoint, Aconex, 4Projects or SharePoint

-Exposure to P6 or MS Project

-CSCS card

-Experience in substations, solar, battery storage or civils delivery

-Purchasing or procurement systems experience

Our Company

Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time